E-mail Settings

If your administrator has enabled the NetWinder SMTP (E-mail Delivery) Server, then you can send and receive e-mail using your NetWinder account.

Your e-mail address is built as follows: Let's say your NetWinder is called chicken.rebel.com. If your username is smithv, then your e-mail address is smithv@chicken.rebel.com and other users can send you e-mail at that address.

To be able to read your e-mail after it is received on the NetWinder, you need to use the NetWinder POP-3 or IMAP server. To configure these, you simply set up your e-mail reader program so that the POP-3 (or IMAP) server address is, in our example, chicken.rebel.com and your account name is smithv.

NOTE: Refer to your e-mail client program's documentation for more information on how to configure these settings.

You can also control the delivery of your e-mail in several ways using the E-mail Settings screen, which is under the User Profile menu on the NetWinder web page. The e-mail settings page looks like this:

There are two major sections to the e-mail settings, which we will discuss in the following sections.

E-mail Forwarding

You can request that your NetWinder automatically forward your incoming mail to a different e-mail address or a set of addresses. These can be other users on the NetWinder, other users on other NetWinders, or other users outside your company.

To add a forwarding address, click on the words Add a forwarding address under the E-mail forwarding title. Then enter the address you want to use, and click the Okay button.

NOTE: E-mail will only be delivered to your NetWinder mailbox if you have no forwarding addresses defined.

E-mail Filtering

E-mail filtering allows you to process incoming mail in a particular way depending on who it is from, who it is addressed to, or what is in the subject line. For example, you can automatically send a reply saying that you are on vacation, or you can ignore messages with the word "Advertisement" in the subject line.

To add a filtering rule, click on the words Add a filter. A page like the following will appear:

It has the following options:

WARNING

Options that discard your e-mail are very dangerous; Discard silently is especially problematic, since no one will be informed that the message was lost. When adding rules that discard e-mail, it is important to test your rules carefully to make sure that they work as you wish.

When you have finished editing the rule, click the Save button to make it permanent.

User-Defined Messages

Using Discard and Respond or Receive and Respond e-mail filtering rules triggers NetWinder to send notices back to the sender when it receives a message.

You can edit the list of available return notices by clicking Edit the user-defined messages from the E-mail settings page. You will see a page like this:

The name of the message appears in the left-hand column; this is the name you select when creating a filtering rule. You can fill in the actual content of the returned message in the entry boxes on the right.

When you have finished entering the message contents, click the Save button to make the changes permanent.